napa wedding planning packages

Deciding on the Wedding Planning Package for You

You’re newly engaged…or you’ve been planning your wedding for a while and you’re wondering which wedding planning package is right for you.  Whether you’re looking for a wedding planning package for your Napa Valley wedding or a wedding planning package for your destination wedding, deciding on the right service can be a difficult process.  We have found that the best way to assist couples in finding the right service is by setting-up a meeting or call to better understand how we can help couples reach their vision. Our services are then customized based on those needs.

Here’s a quick “cheat sheet” to showcase the three main categories of service to better help you understand which level of assistance is the best fit. While these are generally the levels of service we offer, features of each can be added or removed to best suit your needs.

Complete Wedding Design and Coordination:

Complete Wedding Design & Coordination is best for couples that would like not only to have design assistance for their wedding, but also want to work with someone to either take the lead with coordination or work with them to create a common thread throughout the event. This service often includes unlimited hours by the planner or designer working on your wedding, attending meetings with vendors, unlimited phone and e-mail support, monthly payment reminders, and managing all transportation and lodging for a couple’s guests.


The biggest challenge for couples that choose Complete Wedding Design and Coordination can be providing the planner with their vision, so that the planner can create a totally custom experience. Even though the planner will manage a majority of the process, couples will still need to communicate their vision to gain the most benefit from this service.  I always let my couples know that we don’t make any assumptions or treat your wedding like everyone else’s. Your wedding is unique; we will not know what you want unless you can communicate it to us.

Partial Service Wedding Planning:

Partial Planning can start as far as eight months from the event date. This service can include more dedicated hours from the planner to help answer questions and concerns, which can be especially helpful if your event is at a challenging venue. Partial planning can also include pre-screened vendors that are selected based on your event, several site visits, unlimited email and phone support, management of guest lodging and transportation, rehearsal, and day-of assistance.


One of the biggest challenges with partial planning is that design assistance is not included. If a couple is looking to create a cohesive design throughout the event with the help of our planners we often recommend going with Full Planning.  A couple will also need to spend more of their personal time working on their wedding planning with the planner.

Month of Wedding Coordination:

Month of Coordination is a great option for couple that can (or wish to) dedicate more of their own time and energy to the planning process. This service starts thirty days prior to the event and can include some of the following; a specified amount of hours dedicated to planning your unique event, a site visit, email and phone support, rehearsal, and day-of assistance, all within the thirty days leading up to the wedding.


Month of Coordination comes with its share of challenges. One of the most common challenges couples face is finding they have questions that pertain uniquely to the site they have chosen for their wedding. When couples aren’t able to find answers to those questions online they may require more assistance from the planner outside of the thirty days leading up to the event. Those couples will often choose to upgrade to the Partial Planning Service.

So, what should you do?

It may be that you need a little of each of these packages and that is why we customize our services to the couple, so that they have the right plan from the start. This is an important day in your life, and as wedding planners we want nothing more than to help your big day be a success. Communication is key; don’t be afraid to ask for what you need from us to help you do that.  We’d love to help you decide on the right wedding planning package for you and your wedding.

Please contact us to chat more about your wedding!

no comments

I was so honored to be asked by Eddie Babbage of Timeline Genius to be a guest on his podcast.  If you’re looking to build your business to atmospheric levels, this podcast gives great tips from top event industry insiders.  I can’t wait to hear feedback from you once you’ve listened!

Here are some of the valuable points I address:

  • How the right business model can transform your company and position you for success
  • How to develop a confident mindset
  • How to strategically choose a name for your planning company
  • One priceless lesson you can learn from a major setback I faced
  • How you can take your event design skills to the next level
  • My #1 piece of advice for wedding planners

You can subscribe to the podcast here!

After all that, make sure you look into Eddie’s product, he gave me a behind the scenes view of everything they’re doing over there and it’s super innovative and fantastic.  I love it!

no comments

Stylized Wedding Shoot: Photography; Nick Graham Photography, Catering; Anderson Family Catering, Florals; Bloom and Vine, Decor/Rentals; Blossom Farm Vintage Rentals, Chairs; Classic Party Rentals, DJ/Lighting; Deborba Events, Dress; Dreamnette Bridal, Models Groom and Bride; Dwight Droze /Elizabeth Korogod, Decor; Emily Murphy Designs, Hair/Makeup; I Make Beautiful, Linen; La Tavola Linen, Guitarist; Michael Sean Miller, Video; Muse Juice Media, Cake; Sweet Sensations, Signage, Invite, Plant-dyed silk ribbons/chiffon, Coordination; Tan Weddings & Events

Classic Country Luxury Estate Venue

Located at the end of a beautiful country road lined with towering trees, The Maples took me by surprise and left me feeling overwhelmingly excited about all of the possibilities it holds. The Maples is not lacking in either ceremony and reception space or historical presence. This venue which once hosted the original Yolo County Fair is now hosting weddings and events. The Maples features four unique and stylish areas: The Maples Ranch House, The Homestead, The Maple Stable, and The Courtyard.

The newly renovated classic white ranch house has a modern design on the inside. However, the charm and history of the venue is still present throughout the property. The trees surrounding the property are large and captivating, especially in The Courtyard.  The paint-worn barn surrounded by fruit trees and The Maple staples that once held prize winning horses in the 1930’s is now perfect for any couple wishing to create a romantic rustic wedding.

No detail was missed to ensure the wedding party is as comfortable as possible on the big day. The Bridal Suite provides plenty of natural light a large vanity area, and lounge seating . While the ladies are getting ready, the gentlemen can hang out in the speakeasy-style Groom’s Den. The groomsmen can even play a few rounds of pool while they wait! The only thing that will lure the wedding party out of their respective spaces is the promise of more fun, which is a promise The Maples can definitely keep.

The Homestead has a ready-to-go bocce ball court, horseshoe pit, and plenty of grass space to add more wedding reception games – oh, and a pool! I personally love the beautiful outdoor fireplace with surrounding seating. I can already see the guests cozying up around the fire pit, sharing stories, and reflecting on a memorable wedding experience.

You can find The Maples featured in Sacramento’s Our Wedding Magazine. They are also currently running a 10% off introductory special.

Stylized Wedding Shoot: Photography; Nick Graham Photography, Catering; Anderson Family Catering, Florals; Bloom and Vine, Decor/Rentals; Blossom Farm Vintage Rentals, Chairs; Classic Party Rentals, DJ/Lighting; Deborba Events, Dress; Dreamnette Bridal, Models Groom and Bride; Dwight Droze /Elizabeth Korogod, Decor; Emily Murphy Designs, Hair/Makeup; I Make Beautiful, Linen; La Tavola Linen, Guitarist; Michael Sean Miller, Video; Muse Juice Media, Cake; Sweet Sensations, Signage, Invite, Plant-dyed silk ribbons/chiffon, Coordination; Tan Weddings & Events

Looking at venues for your wedding?

If you’re looking for a wedding venue in Napa, Sonoma, Sacramento or Woodland, fill out the information form below. We would love to send you information about our services!

New wedding business coaching program begins March 2017!

It’s been a year since I started the Consultancy for Creatives and started the wedding business coaching and mentoring program.  I have been working with two programs, either 12 months or 3 months depending on the need of my client but I’ve heard loud and clear that you guys want something more DIY, at your own pace, work at it when you can and maybe even a little more affordable.  That’s where the new program fills the gap!

This new program is only 8 weeks long, all online and costs $500!  No long-term contract needed!  You can read all about it at the link below but if you are concerned about hiring a wedding business coach and mentor, this is your starter to get you more involved in what’s going on in your creative business.  We will begin March 2017 and I can tell you right now, I wish this had been around when I was struggling through making business decisions and trying to figure things out on my own.  Tap into all that we have to share and while you’re on the Consultancy for Creatives site, check out the good things my clients have to say!   I’m in love with doing this and what started as a pet project has become one of my passions.

I can’t wait to share this with you!

masterplan coaching creative business

Sign up here

sonoma wedding locations

Considering a Napa or Sonoma wedding?

Geography of the Northern California wine country is pretty simple.  There are two valleys, they are parallel to one another and both have much larger corresponding counties. There are other similarities also, both grow grapes for winemaking, both have agriculture as their main source of income and both host weddings.   Sonoma weddings tend to have a more relaxed slant to them while Napa weddings tend to be just a smidgen more formal.  But is that where the differences end?  Nope.

What do Sonoma weddings offer a couple?

Sonoma is one of the largest counties in California, stretching from the ocean in Bodega bay back to the town of Sonoma and up to Healdsburg.   Venues in Sonoma range from wineries to estates that mostly have a more rustic charm.  The rules for Sonoma wineries doing weddings is nearly the same as Napa. No hard liquor and end times ranging from 10 – 11 p.m., but there are more venues to accommodate larger size weddings and events.

When choosing a venue in Sonoma County, you will want to consider your location as each offers something unique – I’ll focus on three areas:

Town of Sonoma:  Quaint downtown area, a large variety of lodging in many price points and a 15 minute drive to Sonoma Valley.  The town of Sonoma has wineries, estates and other unique venues for weddings as it is centrally located.

Sonoma Valley:  Flanked by Rolling hillsides, wineries and two lane roads, Sonoma Valley features many wineries with a few estates thrown in.  It has particularly beautiful sunsets from hilltop venues where you can see all the way to San Francisco.

Healdsburg:  A small enclave about 45 minutes north of the town of Sonoma, Healdsburg has a darling town square surrounded with world class lodging and restaurants.  Winery tasting rooms mix with cute shops and stores. Healdsburg offers many different venues from restaurants to wineries and estates for Sonoma weddings.

What do Napa weddings offer a couple?

Napa:  The town of Napa is undergoing a renaissance downtown with upgraded lodging, tons of new, chic restaurants and nightlife you can’t find in Sonoma or Upvalley.  Napa weddings tend to start their celebrations in town.  This is because of the variety of venues and lodging available at multiple price points and ability to shuttle guests to either Sonoma or up to St. Helena or Calistoga for the wedding.  You can find everything you would need in Napa while still having a small town feeling.

Mid Valley (Yountville to St. Helena):  Between Napa and Calistoga is Napa Valley and the towns of Yountville, Oakville, Rutherford and St.Helena. Yountville is where Napa Valley begins. Filled with Michelin starred restaurants, luxury lodging and a very walkable “downtown”

Calistoga:  North of St.Helena is Calistoga which sits at the base of Mt. St. Helena. Calistoga is quite literally three roads intersected and home to every type of spa treatment imaginable. It is very small, but mighty. It boasts amazing resorts on the outskirts of town and has more of a forested feeling with big redwoods along the roads and on the hills.  Calistoga is an awesome place for a rehearsal dinner, brunch or lodging.

Sonoma Wedding Designer’s Conclusion:

We love to plan weddings and events in both areas, so it’s really personal preference regarding style.  If you choose Napa or Sonoma for your wine country wedding you will not make a bad choice.  Planning weddings in the wine country allows us to have beautiful scenery, excellent weather during the summer and early fall and the best food and wine guest experience possible.

Visit our gallery to see some of our Wine Country weddings and get information for your wedding!

Sasha Souza Events is an award winning event planning company considered one of the top event design & wedding coordination companies in the US. Sasha Souza Events has offices in Napa Valley, Sonoma, San Francisco & Los Angeles